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Procurement Management System
To cover the entire life cycle of procurement processes, including planning, requisitioning, sourcing, contract management and reporting
The CPS system benefits
Quick implementation
Off-the-shelf solution with a modular structure
It can be parameterized and customized
Easy to use
An easy-to-understand digital environment
System driven process support
Legal compliance
Enforcement of external and internal rules
Compliance with the public procurement environment
Why CPS?
Although integrated ERPs currently available on the market provide solutions to many problems, they usually do so in a way that is not adapted to the specific operation of the organization and in a less flexible way. This rigidity can be particularly problematic for public organizations whose procurements fall partially or fully under the scope of the Public Procurement Act and whose operating processes must be designed accordingly within the framework of a stricter planning, executing and controlling system.
These organizations need a flexible and quickly customizable electronic procurement system specialized in the specifics of domestic (public) procurement, which is capable of reducing the risks resulting from the complexity of the regulations and at the same time standardizing and simplifying the operational processes.
CPS is offering a solution
For the transparency of complex processes
during the completion, control and managerial approval of administrative and documentation tasks arising in the various phases of (public) procurement.
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To eliminate the errors that arise
and to minimize risks during the preparation and execution of (public) procurements
To cover the entire life cycle of (public) procurement processes,
including planning, requisitioning, sourcing, contract management and reporting
Business usability of CPS
Legal compliance
The CPS - Procurement Support System provides pre-prepared process and documentation templates based on the best procurement practices and the Public Procurement Act, which can be individually customized for the organization in accordance with its internal regulations.
The process models created in the software guide the users step by step in the performance of their procurement tasks in a digital environment, ensuring that the management of the procurement plan, the submission and approval of requests, the execution of tendering procedures and the management of contracts are carried out in one system, in an integrated manner and thus providing the necessary information for a possible audit.
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Data management
The CPS is an easy-to-understand procurement support system suitable for handling and visualizing management reports, which provides the opportunity for a unified and standardized record of information and data handled during procurement processes, and at the same time linking these information to specific cases.
With the help of CPS, all information and data related to a given purchase can be queried easily and within a short time.
Step by step
Exploiting the advantages provided by digital technology, CPS organizes into a transparent structure all the task steps, data, documents, business units, deadlines and responsible persons, which are essential for the regular execution of various procurement processes.
The essential feature of the software is that it guides the user step-by-step through the execution of individual tasks in a system-navigated manner, thus guaranteeing uniform operation.
Employees are notified of their assigned tasks, and when performing them, they only have to deal with providing the information and attaching documents for which they are responsible according to the regulations. This reduces the chance that employees perform tasks incorrectly, thereby reducing administrative burdens, delays, and time loss due to incorrect interpretation.
Customizability
The task of a good and new technology is not to confuse existing processes, but to support them, facilitate them, and optimize them all. A good technology does not forget about existing tools, but integrates with them and unifies the information derived from them.
It strives to ensure that the user does not have to struggle with IT problems, or spend valuable time interpreting the regulations and related clarifying discussions, but can do their daily work more comfortably, concentrating on their professional tasks.
This is also ensured by the CPS by means of its extensive customization, which makes it possible to create an integrated digital environment suitable for the unique institutional operation.
Main features of CPS
That is how CPS makes procurement processes convenient and efficient
Rules, aggregation of estimated values, transparency
Ensures the regulatory compliance, while taking client-specific needs into account. Functions for the aggregation of estimated values, supporting the publication of contracts information in the public sector.
Workflow management
Supports internal workflow procedures in line with the regulation, builds on process models created with more than 20 years of consulting experience.
Task management
Task management on individual and group level, along a pre-defined process, supported by the features of ad hoc task allocation, deadline management and notifications.
Traceability
User interfaces providing quick review of requisitions and procurements, ensuring the traceability and transparency of processes.
Comprehensiveness and modularity
A comprehensive solution to support procurement planning, requisitioning, sourcing and contracting, with a modular structure and packages adapted to needs.
Partner management
Central maintenance of partner master data, unified supplier register for procurements and contracts.
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Document management
Document management based on templates. Management of incoming and outgoing documents, case-related storage and searchability.
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Management information
Up-to-date information about the status of the procurements, the progress of cases and lead times. Quick service of data requests for monitoring and compliance with legal requirements.
Applicability of CPS
Decision maker
Up-to-date information is always available, which helps to make decisions quickly. The processes are transparent, and intervention is easier in the event of an obstucle.
Procurement
With standard processes, internal procedures and legal regulations can be enforced, iterations can be accelerated, and their number can be reduced. This increases efficiency.
Law
Legal control is ensured, so decisions are made according to regularity. Documents can be easily searched for various audits and information requests.
Finance
Procurements become analysable, which leads to a more precise financial plan and more economic operations. The product license gives you the opportunity to have personalized service.
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Professional business units
Launching requisitions is simplified, the status of procurements can be tracked, and lead times are reduced. The contribution of employees can be planned and monitored.
